Accurate takeoffs.
Priced bids.
Delivered on time.
We produce quantity takeoffs and full bid packages for commercial flooring subcontractors, so you can bid more jobs without hiring an in-house estimator.
Three ways we help you bid more work.
From a quick scope read to a fully priced bid, we plug into your estimating workflow at whatever depth you need. One project at a time, no retainer.
Takeoff Package
Doc review, scope of work, and a full room-by-room digital takeoff, delivered as a clean quantity sheet you can drop straight into your pricing.
- Full drawing & spec review
- Scope of work summary
- Room-by-room measured quantities
- Excel + PDF deliverable
Full Bid Package
Everything in the Takeoff Package, plus a priced bid sheet: supplier quotes pulled in, waste, tax and margin applied, labor and accessories included. Ready for your signature.
- Everything in Takeoff Package
- Supplier RFQs to your vendors
- Priced bid sheet: waste / tax / margin
- Labor & accessory line items
Custom Projects
Multi-building campuses, large-format commercial, or unusual scope. We define the deliverable and quote it up front, flat rate.
- Multi-building / campus jobs
- Non-standard scope items
- Rush and off-hours turnaround
- Priced on request
The same workflow we run on our own bids.
This is the five-step process we use every week as an active commercial flooring estimator, set up so you get a plug-and-play deliverable instead of a messy spreadsheet.
Drawings & specs in
You send the full bid set: architectural drawings, finish schedule, material legend and Division 09 specs. If something's missing, we tell you before the clock starts.
Scope read & sanity check
Before measuring anything, we read the whole set and build a scope list: every finish in your bid scope with its spec reference, room locations, and any conflicts between drawings and schedule. Architect mistakes get caught before bid day.
Digital room-by-room takeoff
Each room is measured in industry-standard digital takeoff software, the same kind your competitors' in-house estimators use. Every quantity ties back to a room number and a specified material, so the audit trail is clean.
Product library & quantity sheet
Quantities are organized by material, trade and area, in the units each product is sold in (SF, LF, EA). A sheet you can read in 30 seconds and drop into your pricing template.
Optional: RFQs & priced bid
With the Full Bid Package, we draft RFQs to your supplier roster, pull the quotes back in, and build a priced bid with your standard waste, tax and margin. You sign and submit.
Flat rate. Per floor. No retainer.
A fixed price per project based on the service you need. No hourly billing, no surprise surcharges. Final price confirmed in writing before we start.
Takeoff Package
Doc review, scope of work and a complete room-by-room quantity takeoff.
- Full drawing & spec review
- Scope of work summary
- Room-by-room measured quantities
- Material / color / size breakdown
- Excel + PDF deliverable
Full Bid Package
Everything in the Takeoff Package, plus a priced bid sheet ready to submit.
- Everything in Takeoff Package
- Supplier RFQs to your vendors
- Quote comparison & selection
- Priced bid sheet (waste / tax / margin)
- Labor & accessory line items
- One free revision
Multi-floor and campus jobs priced the same way — floor by floor.
Custom Projects
Multi-building, large-format or non-standard scope, quoted up front at a flat rate.
- Multi-building / campus jobs
- Non-standard scope items
- Rush & off-hours turnaround
- Volume pricing on 10+ projects
- Dedicated point of contact
A three-story building is three floors. Unusually large or complex floors are flagged at the quote stage, never after delivery.
An estimator. Not a VA.
BuilderBids is run by a civil engineer with 25 years of hands-on construction experience, including active estimating work for a Virginia-based commercial flooring contractor. Takeoffs aren't a side service — they're our day job.
Every deliverable goes through the same workflow we use on our own bids: a careful scope read, a room-by-room digital takeoff, a structured quantity sheet and, if you want it, a priced bid with waste, tax and margin applied the way a seasoned estimator would.
BuilderBids is part of BuilderTools.ai, alongside BuilderSolve (project management for residential GCs) and BuilderCam (AI scope of work from job site video).
Why subs work with us
Questions worth answering.
How do I send you a project?
Use the request form below with your project name and bid date. We'll reply with a secure upload link for the drawing set and specs, confirm the final quote in writing, and start once you approve.
What's the turnaround?
48 business hours from signed order and drawing delivery for a standard commercial project (up to ~50,000 SF). Larger projects get their own schedule. Rush turnaround is available on request.
What scope do you cover?
Carpet, LVT, VCT, sheet vinyl, hardwood, ceramic and porcelain tile, base, transitions and waterproofing (measured as SF of surface area). If it's in Division 09 and goes on a floor or a wall, we take it off.
Do you sign an NDA?
Yes. For any bid set under confidentiality, we'll sign your standard NDA before you send anything. We never redistribute the architect's drawings — the deliverable is our own derived quantity sheet.
Is the takeoff accurate enough to bid from?
Yes. Every takeoff is measured digitally from the architect's drawings, tied back to room numbers and specified materials. One free revision is included on the Full Bid Package, so anything that needs clarifying is covered.
Can you work with my pricing template?
Absolutely. Send us your in-house pricing sheet and we'll match our quantity output to its columns, so the handoff takes no effort. For Full Bid Packages we can use your template or deliver in ours.
How does per-floor pricing work?
A single-floor commercial project is one unit — a Takeoff Package or a Full Bid Package at the per-floor rate above. A three-story building is three units. Floors with unusually large footprints or complex scope may be quoted as Custom; we flag that at the quote stage, never after delivery.
How do I get a Custom quote?
Use the form below and select "Custom Project." Tell us the number of floors, approximate square footage and any rush requirements, and we'll come back with a firm quote within one business day.
Have a bid closing this week?
Send us the basics. Within one business day you'll get a firm quote and a secure upload link for the drawing set.
No credit card. No subscription. Pay per project.